As used in this policy, the terms “using” and “processing” information include using cookies on a computer, subjecting the information to statistical or other analysis and using or handling information in any way, including, but not limited to, collecting, storing, evaluating, modifying, deleting, using, combining, disclosing and transferring information within our organization or among our affiliates within the United States or internationally.
Information Collection and Use
Our primary goals in collecting information are to provide and improve our Site, services, features and content, to administer your membership as a Nima or Participating Organization (together, the “Service”) and to enable users to enjoy and easily navigate the Site.
Personally Identifiable Information
- We will ask you for personally identifiable information when you either register with us through the Site as a Nima and create your profile page, or you enter a written agreement with the National Museum to participate in the Service (“Participating Organization”). This refers to information about you that can be used to contact or identify you (“Personal Information”). Personal Information may include, but is not limited to, your name, telephone number, email address, home and/or business postal addresses, profile image, gender, year of birth and other information about yourself. We use your Personal Information mainly to provide the Service and to administer your inquiries.
- We also collect the other information that you provide as part of registration and the administration and personalization of your Nima or Participating Organization profile page (e.g., without limitation, zip code, city, state and country of residence (each on its own) and individual language and other preferences) (“Non-Identifying Information”).
- We use your Personal Information (in some cases, in conjunction with your Non-Identifying Information) mainly to provide the Service, complete your transactions and administer your inquiries.
- Certain Non-Identifying Information would be considered a part of your Personal Information if it were combined with other identifiers (for example, combining your zip code with your street address) in a way that enables you to be identified. But the same pieces of information are considered Non-Identifying Information when taken alone or combined only with other Non-Identifying Information (for example, your language preferences). We may combine your Personal Information with Non-Identifying Information and aggregate it with information collected from other Discover Nikkei Users (defined below) to attempt to provide you with a better experience, to improve the quality and value of the Service and to analyze and understand how our Site and Service are used. We may also use the combined information without aggregating it to serve you specifically, for instance to deliver a product to you according to your preferences or restrictions.
- We also use your Personal Information to contact you with Discover Nikkei newsletters, updates to Site features, opportunities for participation in the Nima-kai, requests for participation in Discover Nikkei questionnaires or surveys and other information related to Discover Nikkei that may be of interest to you. If you decide at any time that you no longer wish to receive such communications from us, please follow the unsubscribe instructions provided in any of the communications or update your “user preferences” information. (See “Changing or Deleting Information,” below.)
Log Data. When you visit the Site, whether as a Nima, Participating Organization or a non-registered user just browsing (any of these, a “Discover Nikkei User”), our servers automatically record information that your browser sends whenever you visit a website (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type or the webpage you were visiting before you came to our Site, pages of our Site that you visit, the time spent on those pages, information you search for on our Site, access times and dates and other statistics. We use this information to monitor and analyze use of the Site and the Service and for the Site’s technical administration, to increase our Site’s functionality and user-friendliness and to better tailor it to our visitors’ needs. For example, some of this information is collected so that when you visit the Site again, it will recognize you and serve information appropriate to your interests. We also use this information to verify that visitors to the Site meet the criteria required to process their requests. We do not treat Log Data as Personal Information or use it in association with other Personal Information, though we may aggregate, analyze and evaluate such information for the same purposes as stated above regarding other Non-Identifying Information.
Identity theft and the practice currently known as “phishing” are of great concern to the National Museum. Safeguarding information to help protect you from identity theft is a top priority. We do not and will not, at any time, request your username, password, national identification numbers or credit card information in an unsolicited email or telephone communication. For more information about phishing, visit the Federal Trade Commission’s website.
Information Sharing and Disclosure
Nimas and Participating Organizations. When you register through the Site and submit your Personal Information to create a Nima profile webpage, Discover Nikkei Users will see your username, city, state and country of residence, the year in which you became a Nima and your language preferences. When you enter a written agreement with the National Museum and submit your Personal Information to create a Participating Organization profile webpage, we will display your name, contact information, mission statement, brief description about your Participating Organization and the year in which you became a Participating Organization. You can choose what other Personal Information you provide as part of your profile (“Other Subscriber Information”) and in some cases you can choose whether to share that information publicly on the Site by making selections on the Site. Providing Other Subscriber Information is voluntary and should correlate with the degree of interaction you want to have with Discover Nikkei Users. We recommend that you guard your anonymity and sensitive information and we encourage Nimas and Participating Organizations to think carefully about what information they disclose about themselves in their profile pages. For example, you may not want to use your real name as your username because that would allow others to identify you.
Aggregate Information and Non-Identifying Information. We may share aggregated information that does not include Personal Information, and we may otherwise disclose Non-Identifying Information and/or Log Data with third parties for industry analysis, demographic profiling and other purposes. Any aggregated information shared in these contexts will not contain your Personal Information.
Compliance with Laws and Law Enforcement. The National Museum cooperates with government and law enforcement officials and private parties to enforce and comply with the law. We will disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including, but not limited to, subpoenas), to protect the property and rights of the National Museum or a third party, to protect the safety of the public or any person, or to prevent or stop any activity we may consider to be, or to pose a risk of being, illegal, unethical, inappropriate or legally actionable.
Changing or Deleting Your Information
You may review, update and correct the Personal Information provided in your Nima or Participating Organization profile through your Account. If you completely delete all such information, then your Account may become deactivated. If you would like us to delete your record in our system, you may contact us at Editor@DiscoverNikkei.org with a request that we delete your Personal Information from our database. We will use commercially reasonable efforts to accommodate your request. We may retain an archived copy of your records as required by law or for legitimate business purposes.
The National Museum is very concerned with safeguarding your information. We employ reasonable measures designed to protect your information from unauthorized access. We will make any legally required disclosures of any breach of the security, confidentiality or integrity of your unencrypted electronically stored “personal data” (as defined in applicable state statutes on security breach notification) to you via email or conspicuous posting on this Site in the most expedient time possible and without unreasonable delay, insofar as consistent with (i) the legitimate needs of law enforcement or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system.
Links to Other Websites
Our Site contains links to other websites. If you choose to click on a third party link, you will be directed to that third party’s website. The fact that we link to a website is not an endorsement, authorization or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer, collect data or solicit personal information from you. Other sites follow different rules regarding the use or disclosure of the personal information you submit to them. We encourage you to read the privacies or statements of the other websites you visit.
Our Policy Toward Children
This Site is not directed to children under the age of 13. We do not knowingly collect personally identifiable information from children under the age of 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at Editor@DiscoverNikkei.org. If we become aware that a child under the age of 13 has provided us with Personal Information, we will delete such information from our files.
Last Updated: March 12, 2013